Meetings & Scheduling

Coordinate supplier meetings, carrier check-ins, and distribution planning sessions—capturing decisions and next steps with human review before distribution

How Meetings & Scheduling Works

AI orchestrates meeting coordination—you approve agendas, review notes, and control distribution

Coordinate

AI pulls recent shipment issues, carrier performance data, and pending decisions to propose relevant agenda items.

Simplify

During meetings, AI captures key decisions, action items, and deadlines in plain language—no manual note-taking.

Empower

Review complete notes, edit details, verify action items, and approve before anything is distributed to attendees.

Example: Weekly Logistics Review Meeting

See how Nanny-AI coordinates your weekly operations review from agenda to follow-up

Step 1: Coordinate

AI Proposes Agenda

Suggested Topics:

1. Carrier performance review (2 delayed shipments)
2. Q4 inventory positioning (3 warehouses)
3. Supplier lead time changes (ACME Corp)
4. Customer expedite requests (5 pending)
5. Route optimization results

Context-aware: Based on last week's issues and upcoming deadlines

Step 2: Simplify

Live Note Capture

Captured During Meeting:

Decision: Switch to Carrier B for West Coast routes starting 1/15

Action: Sarah - Contact ACME about new 14-day lead time (Due: 12/10)

Follow-up: Review carrier B performance in 30 days

No manual typing: AI captures while you focus on discussion

Step 3: Empower

Review Before Sharing

Post-Meeting Checklist:

☐ Verify 3 decisions captured correctly
☐ Confirm 7 action item owners and dates
☐ Edit any unclear discussion points
☐ Approve distribution to 8 attendees

Nothing sends until you click "Distribute Notes"

Your approval required: Review and confirm before team sees notes

Business Impact

3.5hrs
Saved per week on notes
94%
Action item completion rate
100%
Accountability tracking

Meeting Capabilities for Supply Chain & Distribution

Everything you need to coordinate effective logistics and operations meetings

Agenda Proposals

  • Context-Aware: Suggest topics based on recent shipment delays, inventory alerts, and pending decisions
  • Priority Ranking: Order agenda items by urgency and business impact
  • Relevant Data: Attach shipment reports, carrier performance metrics, or inventory snapshots
  • Time Allocation: Propose realistic time slots for each discussion topic
  • You Approve: Edit, add, remove, or reorder items before sending invites

Live Note Capture

  • Decision Tracking: Automatically identify and highlight key decisions made during discussion
  • Action Items: Capture who's responsible, what needs done, and when it's due
  • Follow-Up Items: Note topics that need future meetings or additional research
  • Key Points: Summarize important discussion points without recording word-for-word
  • Post-Meeting Review: Edit and refine notes before distribution

Follow-Up Drafts

  • Task Creation: Convert action items into project management tasks with one click
  • Owner Notifications: Draft individual follow-up emails to action item owners
  • Deadline Reminders: Set up automatic reminders for approaching due dates
  • Progress Tracking: Prepare next meeting agenda based on completed/pending items
  • Approval Required: Review all follow-ups before they're created or sent

Smart Scheduling

  • Calendar Analysis: Find times when all required attendees are available
  • Timezone Coordination: Account for warehouse locations across different time zones
  • Recurring Patterns: Suggest consistent weekly/monthly slots for operations reviews
  • Buffer Time: Automatically include prep time before and wrap-up time after
  • You Choose: Select from suggested times or manually pick your preferred slot

Common Supply Chain Meeting Types

Meetings & Scheduling streamlines your most important logistics conversations

Supplier QBRs

Quarterly business reviews with suppliers: AI proposes agenda based on delivery performance, quality metrics, and pricing discussions. Captures agreements and next quarter commitments.

Impact: 100% follow-through on supplier commitments

Warehouse Standups

Daily operations standups: Capture overnight shipment issues, staffing updates, equipment problems, and priority changes. Distribute notes to day and night shift leads.

Impact: 2.8hrs saved weekly on standup coordination

Carrier Reviews

Monthly carrier performance reviews: Agenda includes on-time delivery rates, damage claims, and cost trends. Captures service level agreement adjustments and rate negotiations.

Impact: 23% improvement in carrier accountability

Your Control Points

Meetings & Scheduling keeps you in command at every step

What You Control

  • Approve or edit proposed agendas
  • Review and refine captured notes
  • Verify action item assignments
  • Choose when to distribute notes
  • Select meeting times from suggestions
  • Edit any auto-captured content

What AI Never Does

  • Schedule meetings without your approval
  • Distribute notes before you review
  • Commit to deadlines on your behalf
  • Record conversations without permission
  • Share sensitive discussion points automatically
  • Create tasks without your confirmation

What Supply Chain Professionals Say

Real feedback from teams using Meetings & Scheduling coordination

Cold Storage Facility Manager

"The AI-driven appointment scheduling system accurately predicts carrier arrival times and automatically arranges dock appointments. This eliminated our manual coordination and reduced wait times at loading docks significantly."

Impact: Automated dock scheduling, reduced wait times

Supply Chain Analyst, Global Manufacturer

"What we want is help removing the grunt work so we can move straight into deciding on a course of action. The system handles meeting scheduling and sends automated notifications for delivery schedules and inventory changes."

Impact: Focus on decisions, not coordination tasks

Logistics VP, Multi-Site Operations

"We saw a 61% decrease in operational costs and a 53% increase in revenues from AI implementation. The scheduling optimization alone saved us countless hours of manual coordination each week."

Impact: 61% cost reduction, 53% revenue increase

Fleet Coordinator, Regional Carrier

"The system analyzes real-time data and recommends schedule updates automatically. This helps us coordinate dock space and labor booking much more efficiently than our old manual process."

Impact: Optimized resource allocation and timing
Read More Testimonials

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